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Procurement

​​​​The Alabama K-12 Joint Purchasing program seeks various product lines at the request of the School District Level Technology Coordinators/Directors of Technology.  A committee of these individuals determine the need for new Invitations to Bid (ITB) or Requests for Proposals (RFP). These new documents and opportunities are usually made available during a period from late Fall to mid-January.

Prior to submitting bid proposals, all vendors are required to join the Vendor Contact Registry (link on left-hand side) AND hold a current ISO-9001 Certification to be eligible to bid.  For more clarifiction on the ISO-9001 Certification and Alabama Law, click HERE.

 Current Procurements:


ALJP2022 Hardware - Software RFP.pdf
ALJP2022 Price List


Please email RFP questions to mark.coleman@alsde.edu


Click here to view the Annual Vendor Training.

     Procurement Questions & Answers:

QUESTION: 

I read through [the RFP] and did not see [my company] on the list. We do a good amount of business in the State of Alabama and are on the state contract as well. I was wondering if it was possible to add [us]. We would love to participate. 

ANSWER: 

Please refer to page 16 of the RFP (Lines 461-463).  The list of individual product lines were specifically requested by LEAs (across the state).  Qualified bidders may submit responses for a listed product line or equivalent product line that is similar in nature to a requested product line.

 If your company offers products that are similar in nature to ANY of the other product lines listed and meets the qualified bidder components, then you can submit a bid in accordance with the requirements indicated in the RFP. 

 

QUESTION:

Is this specifically for Montgomery county schools or all of K-12 in the state? 

ANSWER: 

ALJP serves public schools, libraries, and universities (approximately 150 entities) in the state of Alabama.  To view ALJP participants, please click the LEA and Other Participants link in the left hand menu of this page.


QUESTION:

Will there be an additional Telecom/VoIP RFP issued next year or should VoIP services be offered with the hardware-software RFP?

ANSWER:

Other RFPs including those for Telecom/VoIP services will be issued in the first months of 2022.


QUESTION: 

Does the scope of the ISO9001 certification need to be in relation to the products and/or services being provided?

ANSWER: 

ISO9001 certification is an organizational certification and not tied to the products or services offered by a company.


QUESTION:

The Installation RFP will be released at a later date as well correct?

ANSWER:

If installation is to offered, please include it on the bid submission as a separate line item.  There may be a separate services bid in the future, but we want to make sure that all bidders also understand that we are also asking for a separate line item for installation in this bid. Please refer to section 7.4 of the RFP.


QUESTION:

Our records indicate that our contract is not scheduled to expire until 6/30/2022. Is this bid relevant to us?

ANSWER:

Most ALJP agreements expire 6/30/22 or 10/31/22. This RFP is for contracts to pick up when those expire. Companies with existing agreements may elect to have newly awarded agreements from this RFP begin in July or we can sunset the current agreement and begin immediately with the new agreement.  All new agreements, whether they begin on 7/1/2022 or sooner, will expire 6/30/25.


QUESTION:

Due to the holiday season, we would like to request an extension of the due date 

ANSWER:

We will not be able to extend the deadline due to the timeline that we are under for the new USAC application season.


QUESTION:

Will a SOC 2 type 2 certification be accepted in lieu of the ISO 9001 certification in order for Logista to provide their own bid response?

ANSWER:

On page 7 of RFP, it states that If an interested bidder provides any other certification in their response as an alternative to the required certification, it will be the bidder's responsibility to clearly define the certification and provide verifiable documentation from the ISO indicating the alternative is equal to or equivalent to the ISO 9001 certification.


QUESTION:

On the ALJP Category (Required) Drop Down column, a drop down is manual line by line. If a Respondent has a huge catalog offering, can they incorporate the required category without the drop down? Would this also be possible for the next column (ALJP Category) that has a drop down? 

ANSWER:

We understand that a large catalog offering may not lend itself to a manual line by line category response.  However, identification of major categories separating the general components is needed.  Please keep in mind that without categories, if a contract is awarded, then users will be limited in their ability to search using the category field.


QUESTION:

This format requests ALJP Category, Title and Description with the discount. Where is the base pricing source to be listed? In the header? 

ANSWER:

The base price should be listed in column I on the price listing spreadsheet.


QUESTION:

Lines 301-311, reference an “ALJP Agreement,” which is not included. Will you please provide? 

ANSWER:

The ALJP agreements will be provided upon award as applicable.  A similar format will be used as in past agreements.  Current agreements can be viewed using the ALJP public site. 


QUESTION:

If a manufacturer is responding, can they offer other third-party manufacturer products (not from a competing OEM) for components within the scope?

ANSWER:

Please refer to section 3.2 for details. Beginning on line 473 of the RFP, a list of product lines is indicated. 
Please be sure to include the Manufacturer’s Statement for third party products as outlined in 3.2.1.3,
Section 14.1 states: “If bidding multiple product lines from a variety of manufacturers and suppliers, it is acceptable to include multiple Cover Sheets, Price Lists and Discount Schedules attached to a single copy of information that will be standard across your bids, e.g., demographics, E-Verify information, sales contacts, ISO-9000 certification, etc.”


QUESTION:

Section 8 - Discount references "the Discount Schedule Form located in Section 14.9," however the Discount Schedule Form is provided under Section 15.9. Please confirm Section 15.9 is the correct reference.

ANSWER:

There is a clerical error on page 18 where the reference indicates 14.9.  The Discount Schedule Form is provided under section 15.9.


QUESTION:

Item 1, d. states "The Qualified Bidder shall notarize the entire RFP document." Please confirm the notary for the entire RFP document is only required on page 1 (lines 1 and 2) of the original RFP file.

ANSWER: 

Yes, the notary is only required on page 1 of the original RFP file.


QUESTION:

If a manufacturer is responding and would like to offer third party OEM products, can a letter from the third-party OEM confirming the Respondent is authorized to resell the products meet this requirement? 

ANSWER:

Yes, please refer to 3.2.1.3


QUESTION:

Section 15.4, lines 911 & 912: What “warranty” information does ALSDE want Vendor to provide in this section, in response to section 7.2?

ANSWER:

Warranty information above and beyond the standard warranty needs to be included. Please refer to section 7.2.



QUESTION:

Can the Discount Schedule be submitted using a format other than .pdf as long as it’s identical to the document outlined in 15.9?
Please submit as requested.  See section 14.1.c on page 29.

ANSWER:

Please submit as requested.  See section 14.1.c on page 29.

QUESTION:

We are ISO27001 certified. I was hoping to have confirmation that ISO27001 would be accepted in place of the ISO9001 certification, as we are a software company and this certification is more appropriate for our product line.

ANSWER:

On page 7 of RFP, it states that If an interested bidder provides any other certification in their response as an alternative to the required certification, it will be the bidder’s responsibility to clearly define the certification and provide verifiable documentation from the ISO indicating the alternative is equal to or equivalent to the ISO 9001 certification.
 
Please feel free to submit a bid along with the documentation from the ISO indicating how the ISO 27001 is equal to or equivalent to ISO 9001.  This information will be evaluated as part of the bid process by the committee, pending a timely submission. 
 

QUESTION:
I have a question about the use of the current ALJP2018IA. Based on the vendor training, that contract would rebid sometime in the later part of 2022?

ANSWER:

The Internet Access RFP will be released in 2022. 



You will need to be registered with ALJP for your bid to be accepted. Please navigate to the Vendor Contact Registry and begin the instructions mid page to join the Registry. 
 


There is no fee for any awarded vendor or charge to any ALJP participant making purchases from awarded contracts.