The Alabama K-12 Joint Purchasing program seeks various product lines at the request of the School District Level Technology Coordinators/Directors of Technology. A committee of these individuals determine the need for new Invitations to Bid (ITB) or Requests for Proposals (RFP). These new documents and opportunities are usually made available during a period from late Fall to mid-January.
Prior to submitting bid proposals, all vendors are required to join the Vendor Contact Registry (link on left-hand side) AND hold a current ISO-9001 Certification to be eligible to bid. For more clarifiction on the ISO-9001 Certification and Alabama Law, click HERE.
ALJP2022 Hardware - Software RFP.pdf
ALJP2022 Price List
Please email RFP questions to firstname.lastname@example.orgClick here to view the Annual Vendor Training.
Please email RFP questions to email@example.com
Click here to view the Annual Vendor Training.
Recent Procurements (Awarded) ALJP2019-2 Hardware/Software/ ALJP2019-2 - Price ListALJP2019 Hardware/Software - beginning July 1, 2019
ALJP2019 Services - beginning July 1, 2019ALJP2019T Telecommunications - beginning July 1, 2019ALJP2016LSPAN - Broadband Connectivity/Data Transport (WAN) ALJP2016 Hardware/Software Wireless/Cellular Telecommunications
ALJP2019 Services - beginning July 1, 2019
ALJP2019T Telecommunications - beginning July 1, 2019
ALJP2016LSPAN - Broadband Connectivity/Data Transport (WAN)
2022 Hardware/Software RFP Procurement Questions & Answers:
I read through [the RFP] and did not see [my company] on the list. We do a good amount of business in the State of Alabama and are on the state contract as well. I was wondering if it was possible to add [us]. We would love to participate.
Please refer to page 16 of the RFP (Lines 461-463). The list of individual product lines were specifically requested by LEAs (across the state). Qualified bidders may submit responses for a listed product line or equivalent product line that is similar in nature to a requested product line.
If your company offers products that are similar in nature to ANY of the other product lines listed and meets the qualified bidder components, then you can submit a bid in accordance with the requirements indicated in the RFP.
specifically for Montgomery county schools or all of K-12 in the
ALJP serves public schools, libraries, and universities (approximately 150 entities) in the state of Alabama. To view ALJP participants, please click the LEA and Other Participants link in the left hand menu of this page.
Will there be an additional Telecom/VoIP RFP issued next year or should VoIP services be offered with the hardware-software RFP?
Other RFPs including those for Telecom/VoIP services will be issued in the first months of 2022.
Does the scope of the ISO9001 certification need to be in relation to the products and/or services being provided?
ISO9001 certification is an organizational certification and not tied to the products or services offered by a company.
The Installation RFP will be released at a later date as well correct?
If installation is to offered, please include it on the bid submission as a separate line item. There may be a separate services bid in the future, but we want to make sure that all bidders also understand that we are also asking for a separate line item for installation in this bid. Please refer to
section 7.4 of the RFP.
Our records indicate that our contract is not scheduled to expire until 6/30/2022. Is this bid relevant to us?
Most ALJP agreements expire 6/30/22 or 10/31/22. This RFP is for contracts to pick up when those expire. Companies with existing agreements may elect to have newly awarded agreements from this RFP begin in July or we can sunset the current agreement and begin immediately with the new agreement. All new agreements, whether they begin on 7/1/2022 or sooner, will expire 6/30/25.
Due to the holiday season, we would like to request an extension of the due date
We will not be able to extend the deadline due to the timeline that we are under for the new USAC application season.
Will a SOC 2 type 2 certification be accepted in lieu of the ISO 9001 certification in order for Logista to provide their own bid response?
On page 7 of RFP, it states that If an interested bidder provides any other certification in their response as an alternative to the required certification, it will be the bidder's responsibility to clearly define the certification and provide verifiable documentation from the ISO indicating the alternative is equal to or equivalent to the ISO 9001 certification.
We understand that a large catalog offering may not lend itself to a manual line by line category response. However, identification of major categories separating the general components is needed. Please keep in mind that without categories, if a contract is awarded, then users will be limited in their ability to search using the category field.
Please submit as requested. See section 14.1.c on page 29.
Yes, there is a place for notarization on the front page.
You may submit an RFP for any product line you represent as a reseller. If the manufacturer also submits an acceptable response, they will be awarded the contract and can indicate which resellers they wish to list on their contract. If only resellers submit acceptable responses, each vendor will receive their own contract.
From the RFP, Section 7:
"Qualified Bidders may submit responses for a listed product line or an equivalent Information Technology product line similar in nature to a requested product line listed below"
You may submit a response for a comparable solution.
The Alabama Code regarding the ISO 9001 certification states:
"any companies that have ISO-9001 certification or any companies or contractors whose affiliates, subdivisions, subsidiaries, or departments have ISO-9001 certification can bid on the information technology to be jointly purchased by educational institutions."
While a company may be listed as a reseller on a contract without ISO9001 certification, the certification is required to respond to the RFP.
Installation must be included as a separate line item on the response. Your company would be the responsible party for the installation if performed by inhouse personnel or a subcontractor. See section 7.4 of the RFP.
All pages should be returned, including the notarized Cover Sheet, the mandatory response items, and the instructional pages.
The notarization directive is reiterated on line 825. Please confirm that, by notarizing the signature block of the RFP cover page, the "entire RFP document" will be notarized by extension. If not, by what means should respondents meet this requirement?
The Cover Page is the only one requiring notarization.
Would the Department
accept [a] PDF Price List in lieu of the completed spreadsheet?
According to the RFP section 9,
"This list shall be in the form of a Microsoft Excel spreadsheet file consisting of the individual information on the products listed in the proposed Product Line and Base Pricing source…."
Please indicate where in the response do we provide competitive pricing to similar and/or equivalent product line/service responses and in what format (PDF, URL, etc.)
ALSDE staff will be doing the comparison to make sure that a respondent isn't submitting prices more expensive than the norm. This competitive pricing is not provided by the respondent.
We provide device repair solutions for chromebooks and laptops. Do you know if this RFP would cover those services?
Yes, this would fall under Services requested as part of this RFP.
Will a reseller be able to submit a bid for a manufacturer product line even if that manufacturer is submitting a direct response?
There is nothing in the RFP that prohibits resellers from submitting bids for a product line even if the manufacturer is submitting a direct response. However, it is important to know that if a manufacturer submits an acceptable, direct response, then the bid will be awarded to the manufacturer, and the manufacturer can choose to assign ALJP authorized resellers to sell the contracted products within the product line (See section 220.127.116.11).
Does this need to be filled out by the vendor and provide list price of all of our products we want on the contract? Or do the resellers fill out and say they would like to be on the contract to be able to bid specific APC sku’s?
OEMs will attach their Everify MOU.
Resellers will have to be part of the Vendor Contact Registry and will submit their company's Everify MOU there.
Will ALSDE accept electronic or scanned signatures (both corporate signatory authority and notary) (ref. “ink” on signature line of Cover Page)?
E Signatures are acceptable.
Will ALSDE please confirm bidders do not need to complete hidden columns A, B, C, and D of the 2022 Price List?
That is correct.
38 QUESTION:Would it be possible to post the draft agreement you intend to use prior to the bid due date?
The agreement that will be offered to companies submitting an acceptable bid response will be very similar to the agreements awarded in 2019 that is attached to the current contract pages on ALJP.
Do I need to turn in
the ALJP Price List Excel Document, the Discount Schedule Document, and
an additional “base price” document for each manufacturer line? I’m
assuming the ALJP Excel document will serve as the “base price” document.
The Excel Document will be your base price document and has more complete information on discounts as columns within the document. The Discount Schedule just summarizes what discounts over base prices our LEAs can expect.
On page one, where you ask for a Product Line/Services Pricing Source URL, is the manufacturer website acceptable, or is the ALJP expecting us to show our pricing document on our website?
We are asking for a specific ALJP pricing URL. Many companies have them and that allows them to update their pricing without a new attachment. All pricing must be archived and accessible on this website as new pricelists are released.
Do your members have
access to specific pricing through the ALJP as password protected? ( I
have concerns about exposing our pricing on the internet, as this can create
conflicts with other contracts and leave us vulnerable to competitors)
ANSWER:While there are sections of ALJP only visible to contract holders and LEAs, the RFP responses and price lists are currently visible to the public.
We are experiencing unpredictable and unprecedented price increases with a large number of manufacturers due to the global supply chain issues. The contract states we must hold prices. Is it safe to assume we can make certain products "not available" if the price increase causes us to lose money? I see this currently applies to new products only on page 19.
You are free to not offer a product that supply issues make unprofitable. If you wish to offer it outside of ALJP at an increased price, the product will need to be bid out under the terms of Alabama Bid Law. We hope that as the world economy comes back from its COVID and post COVID supply difficulties this will be less of a problem as time progresses.
43 QUESTION:Can you please provide any estimated historical sales data/volume of business previously done under this contract?
ALSDE does not generally purchase from these contracts so we cannot provide data on their use. Also ALJP covers a wide range of products with varying price structures making each contracts sales figures unique.
Would it be possible to submit our response electronically rather than hard copy?
Per the RFP, all responses must be in hard copy with two digital copies, delivered to our location in Montgomery (indicated in the RFP) by 10:00AM, 12/16/21.
The webiste listed in the RFP does not work. Can you assist? RE: "Any amendments or cancellations regarding this RFP will be made via Website announcements (http://aljp.ALSDE.edu) It is the bidder's responsibility to monitor website for such information daily." Lines 738-739
I apologize that the link is not working. Please try the following link instead: //connect.alsde.edu/sites/erate/aljp/_layouts/15/start.aspx#/SitePages/Procurement.aspx
We have an ISO14001:2015 registration certificate that is still valid. In addition, we also have ISO9001 certiifcates. She we include all of these with our response?
Please include any and all certifications in the bid response for the committee to review.
Does this bid include the ALJP service contracts as well?
Contracts for services only will be bid in the spring for 2023. However, as part of the hardware/software RFP, companies submitting bids for products may also include installation as a separate line item as part of this bid.
How many hardcopies of our proposal should be mailed in addition to the two digital storage devices?
One hardcopy is required. See Section 14--Lines 819-820: The Qualified Bidder shall provide the response in a binder (hard shell) that will have secure pockets for the required digital storage.
We would be using MSRP as
our Base Pricing. The location of the MSRP pricing that is publicly available
without predetermined login access is located on State and National Websites
for their contracts. It is MSRP Pricing and not created for those contracts.
Is that acceptable?
It is the responsibility of the contract holder to maintain archived pricing via website/online throughout the awarded contract length. This is in addition to the online catalog listing base/catalog pricing information (URL) and the base pricing document (spreadsheet) hosted on the bidder's (your) website.
We have multiple factories around the world. Not
all of them are ISO 9001 Certified. Do all products need to come from ISO 9001
facilities or be ISO 9001 Certified?
The Alabama Code regarding the ISO 9001 certification states: "any companies that have ISO-9001 certification or any companies or contractors whose affiliates, subdivisions, subsidiaries, or departments have ISO-9001 certification can bid on the information technology to be jointly purchased by educational institutions."
While a company may be listed as a reseller on a contract without ISO9001 certification, the certification is required to respond to the RFP. There is no requirement for all factories to be ISO 9001 certified.
Can the website be representative of what the
final would look like, or does it need to be set up and operational with the
final information at bid submission?
Yes. However, the URL must be valid at the time of the bid submission. When the contract begins, the website must be functional, but it will not be static as information is constantly changing.
If we offer a categorical discount, do we also
need to provide a line-item listing of each product for that category? Example
Software...if we offered a 10% discount off MSRP on the Categorical Discount
sheet, do we also need to list each individual software program we are
proposing. Or can that catalog of items be provided after the
As an example, if your
software categorical discount does not apply to all items, then you would need
to explicitly specify which line items do not apply to this categorical
discount on the price list sheet.
Is a letter of intent acceptable for ISO 9001 or does the certification have to be completed before you can even respond to the RFP?
Per line 98 of the RFP, we are seeking bid responses from vendors that hold current ISO 9001 certification. Per lines 156-158, "This certification criterion is critical and any vendor that would like to submit a qualified response for this Request for Proposal shall provide documentation proving current ISO 9001 certification in accordance to Title 16 Chapter 61E of the Code of Alabama 1975." Furthermore, lines 162-166 indicate the following: "The ISO 9004:2018 or other related "Quality Management and Quality Assurance" standards set by ISO may also be accepted. If an interested bidder provides any other certification in their response as an alternative to the required certification, it will be that bidder's responsibility to clearly define the certification and provide verifiable documentation from the ISO indicating the alternative is equal to or equivalent to the ISO 9001 certification."
Can the ALSDE please provide a copy of this agreement to offerors for review?
agreement that will be offered to companies submitting an acceptable bid
response will be very similar to the agreements awarded in 2019 that is
attached to the current contract pages on ALJP.
The calendar terms of these supplemental agreements
shall not contradict the length of an ALJP awarded contract. Does this mean that customer cannot purchase a product that has a one-year warranty or a 12-month maintenance plan when there are only six months remaining in the contract term?
that is not the intent of the clause. For example, if the warranty was
purchased under the contract and within the contract period then that purchase
(within the contracted period) is acceptable. If the warranty was
purchased after the contract expired then that would not be acceptable under
What are the limits of the "financial retribution" included in this requirement? To what extent does it apply to the contract holder and to what extent to the sales contact?
parties will be held responsible for misrepresenting the eligibility of
products or services. Misrepresentations will be reported directly to
USAC and are subject to legal and financial ramifications under state, federal,
and local laws as applicable.
If the LEA Group member receives a single response, is the mini-bid valid?
response does not invalidate the mini-bid process. It is up to the LEA to
accept or reject any or all responses in order to find the most cost effective
solution for the district per USAC guidance.
If we, the manufacturer, are awarded a contract
with our product line, are we able to add resellers to our agreement after the
Yes, please refer to lines
185-186 which state ” Manufacturers may be the sole seller of the product line
and/or they may assign specific ALJP Authorized 186 Resellers to sell the
contracted products within the product line.”
In order to provide the most competitive
response, can the Alabama State Department of Education provide estimated
annual software spend by publisher purchased through the ALJP? If unable to
break out spend by publisher, can an overall estimate be shared?
We do not collect this
Per line 815, we can provide one response with
multiple cover sheets and discount schedules. Per line 826, each
individual response should be sealed and marked with the specific product line
(Each securely sealed package shall be clearly marked with the ALJP2022 - and
the Specific Product Line. (Example: ALJP2022-Example). What is the preferred
method to provide one response with multiple product lines? How should that
type of response be labeled when submitting the hard copy?
As a courtesy, you may submit the bid as one, securely sealed package as indicated in section 14 of the RFP. Please note that line 826 states that "Each securely sealed package shall be clearly marked…" However, it is preferred that within that package, separate responses with cover sheets and discount schedules be separated and clearly marked.
I am a new account manager. I was forwarded information about the RFP but no documentation was included. Can you please provide any docs or links needed to review this opportunity?
You can view the RFP by clicking the following link: https://connect.alsde.edu/sites/erate/aljp/_layouts/15/start.aspx#/SitePages/Procurement.aspx
If you are not on the vendor contact registry, please navigate to the Vendor Contact Registry and begin the instructions mid-page to join the registry.
Is ALSDE seeking lease options?
We are not seaking lease options at this time.
I am not sure when our current ALJP contract is up for renewal. I thought we did one back in 2019 that was good for five years.
The current 2019 ALJP hardware/software contracts are set to expire on 6/30/2022. We will not be exercising the possible extension(s) for these contracts. Therefore, this RFP is for contracts to pick up when the current contract expires. Pending bidding and the awarding of a possible contract, companies with existing agreements may elect to have newly awarded agreements from this RFP begin in July, or we can sunset the current agreement and begin immediately with the new agreement. All new agreements, whether they begin on 7/1/2022 or sooner will expire 6/30/2025.
The base price source is very large. May Vendor include the first four pages in the hard copy, and the complete file on USB (in the same manner the ALJP Price List will be included in the response)?
Please submit the first four pages of each file as a hard copy in the binder and include the entire files electronically on the USBs.
Is there a preferred category for printer ink on the Price List?
Just list Printer Ink under printers at this time.
Will other states be able to piggyback off the ALJP agreement?
ALJP contracts are for public education institutions within the state of Alabama that have submitted the ALJP Eleemosynary agreement. While you are free to offer the same terms to other institutions, ALJP can only maintain the agreements and answer questions regarding these agreements within those parameters.
One observation on the current list of vendors is a potential shortage of Cloud-based Voice/Unified Communications/Collaboration offerings.I do see some existing hosted VOIP solutions that were removed from the RFP this time, though. Is there a current preferred strategy supported or recommended by the ALSDE?
VOIP solutions will be part of an upcoming telecommunications RFP.
How about cloud-based and/or Managed Security solutions that can take a HUGE administrative burden and reduce risk of a Cyber Security attack off of local administrators. Any direction or advice on these solutions?
Vendors are welcome to respond to the current RFP with products similar to those requested. There are both security and web conferencing products requested on the current RFP so you are welcome to submit for product lines in those categories.
Will scans of the notarized cover page be accepted in the hard copy submission?
Due to ongoing issues related to the pandemic, copies and scans of the notarized cover page will be accepted as part of the hard copy response to the RFP.
So the 470 posted is
to be used for the minibids as in the past correct?
The RFP is all
inclusive of hardware and software that is both E-rate eligible and non E-rate
eligible. Therefore, the 470 addresses the E-rate eligible portions of
the RFP and will be used for mini-bids like previously.
list attached is for us vendors to respond for the new ALJP contract that will
go into effect in 2022 – is this correct?
Yes, that is correct.
For the response to the RFP do you require the information to be inserted into the bid packet in the sections provided “15 Placeholder section for response items” and the entire bid packet returned or alternatively, can we provide a formatted response including only the mandatory required items lists in section 14?
The entire document, including notarized cover sheet(s), instructions, and required items, should be returned as hard copy and 2 digital copies.
Can you please let me
know if this is the Manufacturer’s RFP for ALJP 2022?
The current RFP is for resellers and manufacturers. If the manufacturer submits a bid they will be awarded the contract over resellers and then can name their local resellers. If only resellers submit, multiple resellers may be awarded an agreement.
Will the ISO 9001 certification for CP hardware products meet the qualified bidder type for the authorized manufacturer 3.2.11 or the authorized reseller 3 (18.104.22.168) as it shows compliance for each manufacturer that we source?
The exact wording from Alabama Code 16-61E-1 states
As a reseller you will be required to include a manufacturer's statement that you are an authorized reseller of that manufacturer. As a reseller, you are affiliated with these companies and will be able to be under the umbrella of the manufacturer's ISO 9001 Certification.
What steps would need to be made to add local resellers to the contract?
If you are awarded a contract, you may specify who you wish to be listed as a reseller. They will need to be registered on the Vendor Contact Registry.
Does the price listed need to be filled out by the vendor and provide list price of all of our products we want on the contract? Or do the resellers fill out and say they would like to be on the contract to be able to bid specific APC sku's?
If you are placing your own bid as a manufacturer, you decide what products you are offering and list those.
If you are wanting to be a reseller and the manufacturer is responding to the RFP, the manufacturer receives priority consideration and if awarded a contract they choose their resellers who are bound to the terms of their RFP response.
If you are responding as a reseller and the manufacturer does not apply, you determine what products you are selling and the price/discounts you are offering. For your response to be accepted, you will need a statement from the manufacturer stating you are an authorized reseller.
Do I need to turn in the ALJP Price List Excel Document, the Discount Schedule Document, and an additional "base price" document for each manufacturer line? I'm assuming the ALJP Excel document will serve as the "base price" document.
On page one, where
you ask for a Product Line/Services Pricing Source URL, is the manufacturer
website acceptable, or is the ALJP expecting us to show our pricing document on
Do your members have access to specific pricing through the ALJP as password protected? ( I have concerns about exposing our pricing on the internet, as this can create conflicts with other contracts and leave us vulnerable to competitors)
While there are sections of ALJP only visible to contract holders and LEAs, the RFP responses and price lists are currently visible to the public.
We are experiencing
unpredictable and unprecedented price increases with a large number of
manufacturers due to the global supply chain issues. The contract states
we must hold prices. Is it safe to assume we can make certain products
“not available” if the price increase causes us to lose money? I see this
currently applies to new products only on page 19.
If a manufacturer
submits their line and a vendor also submits, does the manufacturer proposal
If the manufacturer submits an acceptable response, they will be awarded the contract and can indicate which resellers they wish to list on their contract. If only resellers submit acceptable responses, each vendor will receive their own contract.
Are we required to submit an example quote as well?
An example of a quote
is not required.
There is no fee for any awarded vendor or charge to any ALJP participant making purchases from awarded contracts.