The Alabama K-12 Joint Purchasing program seeks various product lines at the request of the School District Level Technology Coordinators/Directors of Technology. A committee of these individuals determine the need for new Invitations to Bid (ITB) or Requests for Proposals (RFP). These new documents and opportunities are usually made available during a period from late Fall to mid-January.
Prior to submitting bid proposals, all vendors are required to join the Vendor Contact Registry (link on left-hand side) AND hold a current ISO-9001 Certification to be eligible to bid. For more clarifiction on the ISO-9001 Certification and Alabama Law, click HERE.
There are no current procurements.
Please email RFP questions to firstname.lastname@example.org
Recent Procurements (Awarded) ALJP2019-2 Hardware/Software/ ALJP2019-2 - Price ListALJP2019 Hardware/Software - beginning July 1, 2019
ALJP2019 Services - beginning July 1, 2019ALJP2019T Telecommunications - beginning July 1, 2019ALJP2016LSPAN - Broadband Connectivity/Data Transport (WAN) ALJP2016 Hardware/Software Wireless/Cellular Telecommunications
ALJP2019 Services - beginning July 1, 2019
ALJP2019T Telecommunications - beginning July 1, 2019
ALJP2016LSPAN - Broadband Connectivity/Data Transport (WAN)
Procurement Questions & Answers:
Question: We see Aruba on the product list, but HPE has that covered in their ALJP2019-063 contract. Answer: Our mistake. An LEA requested it not knowing that HPE had that now. We did not catch it.
Question: We see Aver on the product list, but there is already a current contract for AVER - ALJP2019-132. Answer: Our mistake. It was not our intension to re-bid our current contracts...this was an oversight.
Question: We see Meraki on the product list, but Cisco has that covered in their ALJP2019-034 contract. Answer: Our mistake. An LEA requested it not knowing that Meraki was a Cisco product. We did not catch it.
Question: Regarding Supplement Agreements and Licensing requirement in the RFP - could you explain what this entrails? Answer: This is generally for
software licensing, just to ensure it does not present a hidden cost for the
district. If any licensing, warranties, and/or installation can be
offered…those MUST be listed as a separate line item on your base price source
and can then be available to the districts. So, there is no reason to
reference your services contract, it can all be done within this bid.
Question: In Section 4.5 Document Availability and Retention, the term is: In accordance with Code of Alabama 1975 and applicable E-Rate Program requirements, all documentation related to a contract(s) awarded as a result of this RFP will be open for public inspection for a period of at least ten years (10) from the final contract expiration date (considering applicable renewals) and/or the last date of service. [Our Company] accounting keeps documents for 7 years. Can we amend the term to reflect this? Answer: No, this documentation must be kept for the full term to comply with Erate regulations.
Question: In Section 6.2 Warranty, there is a phrase “Manufacturers’ products that normally provide “depot service only” are an exception”. Can you please explain what you mean here? Answer: Depot Service is when all hardware service takes place at a manufacturer’s service center, via shipping or drop off, rather than on-site. If your company is “depot service only” for its warranty work, you are not required to provide on-site service.
Question: In Section 9.1 Payment, the terms state: The LEA Group member or the ALSDE reserves the right to conduct further testing and inspection after payment, but within a reasonable time after delivery, and to reject the product(s) if such a post-payment testing or inspection disclosed a defect or a failure to meet specifications. What is considered to be a reasonable time after delivery? It is [our company] policy to have risk transfer to the Customer within 24 hours of delivery. All non-conforming or defective products would be subject to [our company] return policy. Can we change the terms to reflect this? Answer: Three days will be deemed reasonable.
Question: In Section 9.1 Payment, there is a phrase that says . The replacement of the product will be at the Contract Holder’s (or, if applicable, the ALJP Authorized Reseller’s) expense and shall be performed within 15 days of notification. All non-conforming or defective products would be subject to [our company] return policy at [redacted], we ask that the terms be amended to reflect this? Answer: This is language from ALSDE Legal Department and cannot be amended in the RFP.
Question: Can we add a Limitation of Liability clause to the Agreement? Our proposed language would be: “(i) NEITHER PARTY WILL BE LIABLE FOR ANY SPECIAL, PUNATIVE, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES INCLUDING, BUT NOT LIMITED TO, LOSS OF OR DAMAGE TO DATA, LOSS OF ANTICIPATED REVENUE OR PROFITS, WORK STOPPAGE OR IMPAIRMENT OF OTHER ASSETS, WHETHER OR NOT FORESEEABLE AND WHETHER OR NOT A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. (ii) TO THE EXTENT PERMITTED BY LAW, EXCEPT IN THE CASE OF BREACH OF EACH VENDOR’S LIABILITY FOR PERSONAL INJURY/PROPERTY DAMAGE UNDER ARTICLE ENTITLED, “INDEMNIFICATION”, VENDOR’S TOTAL CUMULATIVE LIABILITY TO THE OTHER IN CONNECTION WITH THIS AGREEMENT, WHETHER IN CONTRACT, TORT OT OTHER THEORY, WILL NOT EXCEED THE TOTAL AMOUNT OF FEES ACTUALLY PAID OR PAYABLE BY THE COUNTY TO THE VENDOR UNDE RTHE PURCHASE ORDER WHICH GAVE CAUSE FOR SUCH LIABILITY. Answer: This is language from ALSDE Legal Department and cannot be amended in the RFP.
Question: We have a few product lines that are under our telecommunications, such as [redacted]. Can we submit to have them put on the hardware software product line? Answer: Please refer to the product lines being sought on page 17 of the RFP. If the products are on the list, please feel free to submit a bid for them.
Question: Even though Cisco owns Meraki, we would like to include a response on it since it is a separate product line. Answer: Cisco has a Contract with ALJP, so we cannot accept bids for Meraki products.
There is no fee for any awarded vendor or charge to any ALJP participant making purchases from awarded contracts.